Just showing up to work isn’t enough. If you’re not finding ways to be efficient and a better employee, you’ll be replaced, or the competition will take over. Fortunately, you can do many different things to enhance your productivity at work. Here are 7 office organization tips that will help you become a more efficient employee.
1. Start By Clearing Your Desk
If you want an efficient workspace, you need room to move. Our brains just function better when there’s less clutter around to distract us. Equip your desk with the proper accessories to manage your paperwork and office supplies. Everything you need should be close at hand, but your desk shouldn’t be cluttered with items. Just looking a cluttered desk is stressful, but keeping it clear allows you to operate freely.
2. Find A Way To Manage Paperwork
When it comes to your personal workspace, you need to decide how you want to manage your paperwork. Vertical file holders are an excellent way to store documents without taking up too much space. You can also mount plastic file holders on your wall for documents in progress or that need to be sent out. Make sure you have a system that you find easy to manage.
3. Regularly Purge Your Office
Eliminating rid of things you don’t want or worse, don’t need, is essential for maintaining a clean office space. Far too often we let our office become the holding place for paperwork and random items that we’ve only used once this year. On a weekly basis, go through your office and execute a purge. If you’re not going to donate or recycle something, you need to throw it away. Regularly purging your office of unnecessary items will prevent clutter from taking over.
4. Use Vertical Space To Your Advantage
Use your desktop to store items that you need close at hand. You can then use vertical storage to ensure your desk stays clear. Wall baskets, magnetic file holders and shelves are all excellent vertical storage options. Instead of piling up file holders on your desk, use the empty space behind your door and on your walls to your advantage.
In combination with self-storage units, vertical shelving can free up a lot of underused workspaces. Instead of relying on large filing cabinets, you can switch to a system that allows for more free space on your office.
5. Log What You Get Done Throughout The Day
Believe it or not, writing down what you get done every time will help you be more efficient. When you see a tangible record of all the work you’re doing, you can tell if you’re really getting things done or not. Log things like tasks you accomplish, telephone calls you made and updates from any meetings you’ve had. On a weekly basis, you can review what you’ve done and find areas where you can get better.
6. Before You Leave, Prepare Your Desk For The Next Day
Getting your desk ready for the next day is one of the best habits you can develop. As soon as you see all the paper and junk from the day before on your desk, you’re going to feel exasperated and less motivated to attack the mess. But if you can start the day from a clean slate, you’ll feel more in control of how your day is going to go and what you’re going to get done. Take 5-10 minutes at the end of the day to clear away paperwork and office supplies from your workstation.