When you think about the use of business printers in your organization, you unlikely see dollar signs. Office printers and office photocopiers can be expensive to invest in, and their cost of usage is often very high as well. While a printer for small business needs is critical to most operations, many business owners want to keep this aspect of overhead as low as possible. By understanding more about how different types of printers may be costing your organization money, you may be able to make a better decision when investing in a new colour laser printer or another printer model for your team to use.
Ink Used During Printer Maintenance
All printers have an up-front cost as well as a supplies cost associated with regular usage. Ink is one of the most common types of supplies that printers need, but you may not realize that some printers consume a considerable amount of ink during their maintenance process. This is most common with inkjet printers. You may hear these printers run through a maintenance cycle, and they are using ink while taking steps to ensure the best quality images are printed. Consider other printer types that do not use so much ink for maintenance needs.
Misprints and Paper Jams
Some office printers and office photocopiers have an unfortunately poor track record for misprints and paper jams. These types of events can cost you money through decreased productivity. In some cases, it may take a worker ten minutes or longer to clear a paper jam and to get the equipment working properly again. More than that, you have wasted paper and ink as a result of such issues. If you are preparing to invest in a new machine, carefully read consumer reviews with a focus on misprints and paper jams.
Downtime and Repair Costs
With some printers, you may connect them to the network a single time and enjoy months or even years of hassle-free use, and this may include use in very demanding work environments. On the other hand, some equipment has a reputation for breaking frequently or for having network connectivity issues. Downtime and repair costs can be significant in a busy office environment, and repair costs for equipment not under warranty can also be expensive.
As you can see, there are many other factors to consider regarding printer costs beyond the up-front purchase price and ongoing need for supplies. The right equipment can be drastically more affordable than other options because of each of these factors. As you compare the options in preparation to buy a new office printer for your team to use, carefully consider and research each of these points to make the best buying decision possible. A good source of information is the XMA Business Solutions website, which has more insights and resources available online.